Adding events to the Sortifyd calendar

  • Updated

The shared calendar in Sortifyd is a quick way to know what everyone in the family is up to and where you need to be. No more missing out on family events because it was not on your calendar. Now anyone can add or edit an event on the go and everyone will get the update at the same time.

The calendar import feature gives you the ability to thoughtfully organize your family’s schedule by selectively importing events from your various existing calendars into Sortifyd. Instead of having to share your entire calendar with your family (or have multiple calendars shared with you), this important feature allows you to import and share only the events you choose. Also, whether one person in your family uses an Android device, and another uses an iOS device, you now have a way to keep everyone in sync by importing the relevant events into your Sortifyd shared family calendar.

 

   

 

You can add events to your shared Sortifyd calendar in one of two ways: by importing from other calendars, or by directly adding to the Sortifyd calendar.

 

Importing events from other calendars into Sortifyd

  1. Navigate to the calendar by tapping the  icon on the tab bar at the bottom of the home screen.
  2. Based on the slight differences between iOS and Android due to ongoing updates, the step to importing calendars differs as follows:
    •  In the iOS version: Tap the Calendar settings  icon on the top right of the calendar screen and then tap Import and link other calendars/events.
    • In the Android version: Tap the import calendar Calendar_Import_No_New_THICK.svg icon on the top-right of the calendar screen.
  3. On the next screen that appears, select the calendar(s) from which you wish to import events.
  4. Select the date range for which you want to import events.
  5. Select the specific events you wish to import, or, Select All.
  6. Tap Import on the top right to import these events to your Sortifyd account.
  7. Edit or Add event details once imported (ex. attendees, category, attachments, reminders, etc.). See below in Directing adding events to the Sortifyd calendar.

Notes:

  • With this feature, you can import events from the Google calendar and the iOS Calendar app. Events from other calendars (ex. Outlook) can be imported to Sortifyd once you sync them with your Google Calendar or your iOS Calendar app.

  • In the iOS version: If an event you imported from your other calendar is updated in that calendar (Google Calendar or iOS Calendar app), the event will automatically update within Sortifyd if you enable the Auto sync linked events switch on the Calendar settings screen.

  • In the current Android version: If an event you imported from your other calendar is updated in that calendar (Google Calendar or iOS Calendar app), the event will not automatically update within Sortifyd. You will need to import the event again or manually update the event within Sortifyd. We are in the process of adding the Auto sync linked events option to Android and it will be available in the coming months.

Directing adding events to the Sortifyd calendar 

  1. Navigate to the calendar by tapping the icon on the tab bar at the bottom of the home screen.
  2. Add a new event by tapping the icon at the bottom right of the screen.
  3. Add event details on the screen that comes up
    • Title
    • Location - Type, or tap the  icon to search for a location
    • If an all-day event
    • Start and End dates and times
    • If repeating, how often - daily, weekly, etc.
    • Attendees - This field has a pre-populated list of your family members from which you can quickly select those attending. Profile pictures make the calendar very visual and easy to scan. (See Adding family members.)
    • Category - Select the box/category to which the event relates. This again makes the calendar very visual and easy to scan.
    • Color - Use this field to assign a specific color to each event, facilitating easy identification on the calendar. You have the option to select the color associated with a user, or you may choose any other preferred color from the available palette.
    • Reminder (alarm), if any - at time of the event, 15 mins before, etc.
    • Notes - A place for ad hoc notes/comments and other tags related to the event to make it easily searchable.
    • Attachments - Tap the icon to attach PDF documents or photos of items related to the event (invitation, directions, tickets, etc.). You can add attachments in one of the following ways:
      • Attach pictures from your photo gallery
      • Take and attach photos using your camera
      • Attach PDFs and photos directly from your Files app/folder
      • Scan and attach multi-page documents with the integrated document scanner. (This feature is available only in certain subscription plans.)

Once Saved, an event can be edited by tapping the icon, or deleted by tapping the icon, both found on the top-right of the event detail screen.

In the Sortifyd calendar, the filter icon at the top-right enables you to quickly tailor your view. Select criteria like "Meals planned" to display only specific events or tasks, providing a focused overview of your scheduled activities. (See: Creating lists and adding tasks, Meal planning in Sortifyd, Tracking habits and routines in Sortifyd.)  

 

   

 

The calendar also has a icon on the bottom left that pops up a hint note for quick reference.

 

Some tips: 

  • Add emojis to event titles to make them more visual.
  • Add Attendees and Categories for events to make the calendar very visual and easy to scan.
  • Add descriptive tags in the Notes and Attachment name fields to make the event easily searchable.
  • View hint notes for quick reference and suggested use cases.

Note:

User interfaces may vary slightly between iOS and Android due to ongoing updates. Thank you for your patience as we work to align experiences across all platforms.

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